Job Description
ABOUT COSMOS PUMPS
Cosmos Pumps is a leading manufacturer of industrial pumping solutions, trusted across construction, infrastructure, mining, municipal, and industrial sectors. Our Rental Division provides reliable pumping equipment and responsive service to customers across India. We are looking for a proactive Rental Coordinator who can efficiently manage rental operations, ensure smooth coordination between customers and internal teams, and contribute to business growth through excellent service.
ABOUT THE ROLE
As a Rental Coordinator, you will be responsible for managing the complete rental cycle—from equipment deployment and billing to customer coordination and payment follow-ups. This role requires strong organizational skills, ownership, and the ability to coordinate with multiple teams to ensure timely service delivery and customer satisfaction.
KEY RESPONSIBILITIES
• Coordinate the complete rental process, including equipment dispatch, installation, rental period, and de-hiring.
• Maintain accurate records of rental equipment and monitor machine utilization.
• Generate rental invoices as per agreed billing schedules.
• Coordinate with Accounts for billing, reconciliation, and documentation.
• Track rental-related expenses and maintain proper records.
• Coordinate with Service, Logistics, and Sales teams for smooth execution.
• Follow up with customers for pending payments and outstanding collections.
• Visit customer sites whenever required for coordination, issue resolution, and payment followups.
• Prepare daily, weekly, and monthly MIS reports on rentals, billing, expenses, and collections.
• Ensure timely resolution of customer issues while maintaining high service standards.
• Support the Rental team in achieving operational and revenue targets.
WHY JOIN COSMOS PUMPS?
• Be part of a growing and expanding Rental Business.
• Opportunity to work with leading industrial customers.
• Exposure to end-to-end rental operations.
• Performance-driven work culture with career growth opportunities.
• Collaborative environment with continuous learning and development.
Location
Faridabad, Haryana
Experience
2–5 Years
Skills and Qualifications
WHAT WE’RE LOOKING FOR
• Graduate in any discipline (B.Com preferred).
• 2–5 years of experience in Rental Operations, Service Coordination, Sales Coordination, Operations, or Customer Support.
• Strong coordination and follow-up skills.
• Good knowledge of invoicing, billing, and payment tracking.
• Proficiency in MS Excel and ERP software.
• Excellent communication and customer-handling skills.
• Ability to work in a fast-paced environment and manage multiple priorities.
• Willingness to travel for customer visits whenever required.
PREFERRED INDUSTRY EXPERIENCE
Candidates with experience in any of the following industries will be preferred:
• Pump Industry
• Equipment Rental
• Industrial Equipment
• Construction Equipment
• Engineering Manufacturing
• Infrastructure Services
SUCCESS MEASURES (KPIs)
• Timely equipment deployment and de-hiring
• Accuracy of billing and invoicing
• Collection of outstanding payments
• Rental equipment utilization
• Customer satisfaction
• Expense tracking accuracy
• Timely MIS reporting
• Coordination efficiency across departments